Property management
Owner reports from a rent roll nobody integrates with
Property management systems export perfectly well. It is just that no reporting tool has ever been built to read one, because there are hundreds of them and none has enough customers to be worth it.
“The rent roll exports, but nothing reads it.”
What the first week of the month looks like
- You export the rent roll and the arrears sheet, which arrive as two tabs that do not agree on tenancy reference.
- You reconcile receipts on the client account against rent demanded.
- You add whatever the site manager spent on repairs, from a spreadsheet.
- You produce a statement per owner, each of whom wants a different level of detail.
The files this actually involves
- Property manager rent roll
One row per tenancy, arrears on a second sheet
- Client bank account
Receipts, mortgage debits and contractor payments
- Works and maintenance ledger
Usually a spreadsheet kept by the site manager
- Service charge schedules
Raised on their own cycle, rarely the same one
The one that eats the afternoon
Reconciling receipts to demands. Money arrives without a tenancy reference, part-payments split across weeks, and the arrears balance has to move by exactly the difference.
What Databoat does about it
Arrears has to bridge
Opening arrears plus rent demanded but not collected, less recoveries and write-offs, equals closing. The pack shows that bridge, and if it does not tie, it says so instead of rounding it away.
Occupancy as a series, not a snapshot
A void that has run three months is a different conversation from one that started last week. Because the definition is frozen, the six-month occupancy history is genuinely comparable.
One workspace per owner or per block
Whichever way you actually report. Owners who sell get archived rather than deleted, so their history survives and you stop paying for them.
A finished pack for exactly this
Sample pack
Northgate Estates
Five blocks, 79 units — collection rate, occupancy and the arrears bridge
What it would cost you
$242
a month for eight owners or blocks — $39 for the first workspace and $29 for each one after. See the full pricing.
Not quite you?
Early access
Tell us the report you rebuild
Early access opens practice by practice. Tell us the report you rebuild every month and the files behind it. If it’s close to something we already handle, we’ll ask for a sample and set you up on your real data. If not, we’ll say so plainly rather than park you on a list.